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1 Hon. Secretary:
Organize & control
• Issue Notice of & maintain Minutes of General Body Meetings
• Issue Notice of & maintain Minutes of Managing Committee Meeting
• Club Rules -- Enforce observance of & update Club Rules Book
• Club Bye-laws – update, notify and enforce
• Compliance with legal requirements (as necessary), litigation if necessary
• Public Relations: - K.P.T., Coast Guards, Harbour Police, Navy, MSA
• Newsletter & Notices -- prepare & circulate
• Control over Guests at the Club
• Permission to hold private parties by members
• Security at the Club – Chowkidars
• Control over all aspects of Club Office
• Direct control over Club Manager/Supervisor (where applicable) – latter report directly
to Hon. Secretary – and through him all Club staff.
• Indirect relationship (through Honorary Treasurer) with Club Accountant
• Handles directly all disciplinary actions of staff
• Maintain register of Boat Owners
• Rules for pool usage
2 Hon. Treasurer:
Organize & control
• Monthly accounts to be presented to the Managing Committee (P&L, Balance sheet, etc)
• Supervision of books of accounts maintained at the Club Office
• General ledger & subsidiary accounts
• Members accounts
• Follow up overdue accounts
• Investment policy & instructions
• Banking related matters
• Reports to Managing Committee
• Annual Audit
• Presentation of half yearly & annual accounts at General Body Meetings
• Review & analysis of costs incurred as a basis for charges levied by the club for food,
beverages, parties, functions. Launch service, hard rent, subscriptions etc.
• Special budgets for projects & tracking costs incurred
• Taxation & tax returns
• Direct control over Club Accountant – latter reports directly to Treasurer
• Bank signatory cards & Resolution
• All banking related matters
• Control over cheques signing/authorisations
3 Hon. Sailing Secretary: (Sub-Committee)
Organize & control
• Racing & Cruising program for the year.
• Appoint DOSCs & ODDs
• Club Sailing & Racing Rules – update & notify to conform to ISAF and local
conditions
• Monthly Race schedule
• Race Courses
• Race Results
• Special events – Coast Guard Trophy, Tindals Race, Bunder Boat Race
• Protest Committee
• Sail Training Classes
• Handicap Committee –Liaise with in order to update Handicap Lists
• Updates & coordinates Boat register (in conjunction with Captain of Boats, where required)
• Kids races
4 Captain of Boats: (Sub-Committee)
Organize & control:
• Maintain & update inventory of Boat Owners (in conjunction with Honorary
Secretary)
• Management of Tindals, no. of Tindals, wages, leave, working hrs, recruitment &
training , uniforms through Club Manager - & Honorary Secretary, where necessary
• Allocation of members’ boats to tindals
• Duties & responsibilities of Tindals - through Club Manager
• Rescue arrangements
• Rescue boats and engines – equipment, maintenance & repair (in conjunction with
Honorary Secretary Repairs & Maintenance, when necessary) - through Club Manager
• Training of Tindals in Rescue procedures
• Select & notify Tindals reserved for rescue boats’ operation - through Club Manager
• Club boats upkeep, maintenance & repair
• Buoyancy testing twice a year
• Maintenance, repair & rigging
• Marker buoys, weights, ropes, anchors
• Launch Service
• Contract rates and schedule,
• Launch appearance & cleanliness
• Control over number of persons on launch
• Alternate launch services
5 Catering: (Sub-Committee)
Organize & control through Club Manager –
• For kitchen contractor & bar staff (wages, salaries, working hours, uniforms – through
Honorary Secretary where necessary)
• Equipment, kitchen hygiene and cleanliness
• Menus & no. of lunches to cater
• Crockery, cutlery, linen, tables & chairs
• Ice & Ice-cream & snacks
• Parties catering Cruise barbecues
6 Entertainment
• Club evenings & Club Balls
7 Repairs & Maintenance:
Organize & control through Club Manager, where necessary –
• Club House (incl. Changing Rooms & Kitchen)
• Painting & repairing walls, flooring, terraces & decks, compound walls
• Generator maintenance, Electric wiring, Light fittings
• Water heaters, Plumbing repairs for bathrooms & kitchen
• Furniture & fittings
• Cleaning of Club House, Kitchen, Bathrooms, Compound - Sweeper
• Landing Jetty
• Cleaning, repainting & repair of steps, railings, etc
• Dredging
• Boat parking hard – repairs & extension
• Tindals Locker Room---Repair, cleanliness,
• Water Supply----Arrangements for water barge, rates
• Swimming Pool
• Supervision of the Pool Attendant
• Water quality; cleaning, filters, pumps, chlorination; PH & Bacteria checks
• Make-up water supply
• Pool side furniture
• Contract rates and schedule (with Honorary Treasurer)
• Emergency medical supplies & equipment at the Club House
8 Membership:
Organize & control, in coordination with Honorary Secretary where necessary
• Maintain Register of Members and update Lists
• Membership Applications
• Initial scrutiny by Managing Committee
• Formal application
• Introductions
• Invitation to use Club pending balloting
• Maintain the file of Applications & Balloting results
• Revisions in procedure by Managing Committee
• Balloting
• Distribute introductory pamphlet
• Cadet members
9 Trophies & Marine Stores:
Organize & control:
a. Trophies
Maintain Register of Trophies
Physical verification of Trophies
Ensure Trophies are available for distribution on the Race day
Ensure Trophies are returned by due date
Repair & polishing of Trophies
b. Marine Stores
Ensure that essential dinghy spares. Spars, ropes, s.s. wire for standing rigging is
Available Check that the lists of marine stores is maintained & updated regularly
10 Website and Newsletter:
Organize & control:
• Update website on monthly basis with the results of races, winners of trophies,
cruises, club evenings etc.
• Produce newsletter on monthly basis and circulate it among members through
email and update it on the website
• Liaison with international sailing clubs and organizations.
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