Karachi Yacht Club
Fleet
Yacht Fleet
Fleet

MANAGING COMMITTEE (MC) RESPONSIBILITIES include, but are not limited to the following:

(note: responsibilities may be interchanged between Members depending upon the circumstances of the day)

 1                 Hon. Secretary:  

  Organize & control
•	Issue Notice of & maintain Minutes of General Body Meetings 
•	Issue Notice of & maintain Minutes of Managing Committee Meeting 
•	Club Rules -- Enforce observance of & update Club Rules Book
•	Club Bye-laws – update, notify and enforce 
•	Compliance with legal requirements (as necessary), litigation if necessary 
•	Public Relations: -  K.P.T., Coast Guards, Harbour Police, Navy, MSA
•	Newsletter & Notices -- prepare & circulate
•	Control over Guests at the Club
•	Permission to hold private parties by members
•	Security at the Club – Chowkidars
•	Control over all aspects of Club Office
•	Direct control over Club Manager/Supervisor (where applicable) – latter report directly 
         	to Hon. Secretary – and through him all Club staff.
•	Indirect relationship (through Honorary Treasurer) with Club Accountant
•	Handles directly all disciplinary actions of staff
•	Maintain register of Boat Owners
•	Rules for pool usage
2	Hon. Treasurer:
   Organize & control
•	Monthly accounts to be presented to the Managing Committee (P&L, Balance sheet, etc)
•	Supervision of books of accounts maintained at the Club Office
•	General ledger & subsidiary accounts      
•	Members accounts                                    
•	Follow up overdue accounts                     
•	Investment policy & instructions
•	Banking related matters
•	Reports to Managing Committee
•	Annual Audit
•	Presentation of half yearly & annual accounts at General Body Meetings
•	Review & analysis of costs incurred as a basis for charges levied by the club for food, 
         	beverages, parties, functions. Launch service, hard rent, subscriptions etc.
•	Special budgets for projects & tracking costs incurred
•	Taxation & tax returns
•	Direct control over Club Accountant – latter reports directly to Treasurer
•	Bank signatory cards & Resolution
•	All banking related matters
•	Control over cheques signing/authorisations
3	Hon. Sailing Secretary: (Sub-Committee)
   Organize & control
•	Racing & Cruising program for the year.
•	Appoint DOSCs & ODDs
•	Club Sailing & Racing Rules – update & notify to conform to ISAF and local 
        	conditions
•	Monthly Race schedule 
•	Race Courses 
•	Race Results
•	Special events – Coast Guard Trophy, Tindals Race, Bunder Boat Race
•	Protest Committee
•	Sail Training Classes
•	Handicap Committee –Liaise with in order to update Handicap Lists
•	Updates & coordinates Boat register (in conjunction with Captain of Boats, where required)
•	Kids races
4	Captain of Boats: (Sub-Committee)
   Organize & control:
•	Maintain & update inventory of Boat Owners (in conjunction with Honorary 
        	Secretary)
•	Management of Tindals, no. of Tindals, wages, leave, working hrs, recruitment & 
         	training , uniforms through Club Manager - & Honorary Secretary, where necessary
•	Allocation of members’ boats to tindals 
•	Duties & responsibilities of Tindals - through Club Manager
•	Rescue arrangements
•	Rescue boats and engines – equipment, maintenance & repair (in conjunction with 
         	Honorary Secretary Repairs & Maintenance, when necessary) - through Club Manager
•	Training of Tindals in Rescue procedures
•	Select & notify Tindals reserved for rescue boats’ operation - through Club Manager
•	Club boats upkeep, maintenance & repair
•	Buoyancy testing twice a year
•	Maintenance, repair & rigging 
•	Marker buoys, weights, ropes, anchors
•	Launch Service 
•	Contract rates and schedule,
•	Launch appearance & cleanliness
•	Control over number of persons on launch
•	Alternate launch services
5	Catering: (Sub-Committee)
   Organize & control through Club Manager –
 
•	For kitchen contractor & bar staff (wages, salaries, working hours, uniforms – through 
         	Honorary Secretary where necessary)
•	Equipment, kitchen hygiene and cleanliness 
•	Menus & no. of lunches to cater 
•	Crockery, cutlery, linen, tables & chairs 
•	Ice & Ice-cream & snacks 
•	Parties catering Cruise barbecues 
6	Entertainment
•	Club evenings & Club Balls
7	Repairs & Maintenance: 
   Organize & control through Club Manager, where necessary –
•	Club House (incl. Changing Rooms & Kitchen)
•	Painting & repairing walls, flooring, terraces & decks, compound walls
•	Generator maintenance, Electric wiring, Light fittings 
•	Water heaters, Plumbing repairs for bathrooms & kitchen
•	Furniture & fittings
•	Cleaning of Club House, Kitchen, Bathrooms, Compound - Sweeper
•	Landing Jetty
•	Cleaning, repainting & repair of steps, railings, etc
•	Dredging
•	Boat parking hard – repairs & extension
•	Tindals Locker Room---Repair, cleanliness,
•	Water Supply----Arrangements for water barge, rates
•	Swimming Pool
•	Supervision of the Pool Attendant
•	Water quality; cleaning, filters, pumps, chlorination; PH & Bacteria checks
•	Make-up water supply
•	Pool side furniture
•	Contract rates and schedule (with Honorary Treasurer)
•	Emergency medical supplies & equipment at the Club House
8	Membership:
   Organize & control, in coordination with Honorary Secretary where necessary
•	Maintain Register of Members and update Lists
•	Membership Applications
•	Initial scrutiny by Managing Committee
•	Formal application
•	Introductions
•	Invitation to use Club pending balloting	
•	Maintain the file of Applications & Balloting results
•	Revisions in procedure by Managing Committee
•	Balloting
•	Distribute introductory pamphlet 
•	Cadet members

9	Trophies & Marine Stores:
   Organize & control:
	a. Trophies
   	Maintain Register of Trophies
   	Physical verification of Trophies
   	Ensure Trophies are available for distribution on the Race day
   	Ensure Trophies are returned by due date
  	 Repair & polishing of Trophies
   	b.  Marine Stores
  	 Ensure that essential dinghy spares. Spars, ropes, s.s. wire for standing rigging is 
   	Available Check that the lists of marine stores is maintained & updated regularly
10	Website and Newsletter:
   Organize & control:
•	Update website on monthly basis with the results of races, winners of trophies, 
        	cruises, club evenings etc.
•	Produce newsletter on monthly basis and circulate it among members through      
        	email and update it on the website
•	Liaison with international sailing clubs and organizations.

 

 

 

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